Membership and monthly dues management for a solidarity association
A web platform covering the full member lifecycle — membership application, board approval, monthly dues, payments with proof of transfer, and arrears tracking.
Client: Associação Amigos Solidários
- Applications, payment proof and account history, done by the member
- Self-service
- Automatic allocation of dues, previously reconciled by hand
- FIFO
- Full transaction reversal, with dues and balances restored
- Reversible
- Arrears list and reports, previously compiled manually
- Immediate
The association ran its members and monthly dues on spreadsheets and phone messages. Applications arrived on paper and approval depended on whoever held the folder; proof of payment was scattered across chats; and working out who was behind, and by how many months, meant adding records up by hand. A single payment covering several months, or several members at once, had no reliable way of being allocated.
We built a platform with two distinct areas. Members submit their application with dependants and documents, follow its status, correct and resubmit if rejected, and upload proof of payment from a phone. The board approves applications and payments, generates the monthly charges, and records transactions that can span several months and several members — the system allocates dues oldest-first (FIFO), creates a credit balance when a payment overshoots, and can reverse a whole transaction, restoring dues and balances. Contribution bands, the arrears list and PDF and Excel reports all come off the same record, with no parallel exports.
Technologies used
- React
- TypeScript
- Vite
- Tailwind CSS
- Node.js
- Express
- PostgreSQL
- Supabase
- Docker
- Nginx
Services engaged
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