Consolidating HR and payroll across distributed sites
One employee record and one payroll run replacing site-level spreadsheets and a legacy payroll package.
Client: Multi-site services group (anonymised)
- Payroll cycle, from roughly five
- 1 day
- Headcount figure across HR, payroll and management reporting
- Single
- Payslips and leave requests, cutting HR ticket volume
- Self-service
- Audit evidence, previously reconstructed manually
- On demand
Each site kept its own staff list, leave register and overtime sheet. Headcount reported to management differed from headcount in payroll, and monthly payroll took most of a week to compile, verify and correct. Labour audits required reconstructing approvals from email.
We built a central HR platform with an authoritative employee record, geofenced mobile attendance for field staff, digital leave and overtime approval chains, and a rules-based payroll engine whose calculations can be traced component by component. Every approval and edit writes to an immutable audit log, and finance receives a structured export instead of a spreadsheet.
Technologies used
- Next.js
- TypeScript
- Node.js
- PostgreSQL
- Supabase
- Docker
Services engaged
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